FCC (First Class Cleaning (UK) Ltd) takes privacy seriously. The following principles underpin our approach to respecting your privacy:
- We value the trust that you place in us by giving us your personal information. We will always use your personal information in a way that is fair and worthy of that trust.
- We will provide clear information about how we use your personal information. We shall always be transparent with you about what information we collect, what we do with it, with whom we share it and who you should contact if you have any concerns.
- We will take all reasonable steps to protect your information from misuse and keep it secure.
- We will comply with all applicable data protection laws and regulations and we will co-operate with data protection authorities. In the absence of data protection legislation, we will act in accordance with generally accepted principles governing data protection.
FCC is committed to protecting and respecting you privacy. This policy explains when and why we collect your personal information from our employees and people who visit our website, how we use this information, the conditions in which we may disclose it and how we keep it secure.
We may change this policy and make any required updates in which all employees will be notified and be given a copy of the amendments. Visitors to our website should check this page occasionally to ensure you are happy with any changes. By using our website you are agreeing to be bound by this policy
Any questions regarding this Policy and our Privacy Practices should be emailed to firstname.lastname@example.org or in writing to First Class Cleaning (UK) Ltd, Unit 22, Unit Factory Estate, Hull, HU3 5JB. Alternatively you can telephone 01482 426436.
Who are we?
FCC are a commercial cleaning company serving Hull, East Riding, North and North East Lincolnshire areas. Our company registration number is 8700505. The registered address is 650 Anlaby Road, Hull, HU3 6UU.
How do we collect information from you?
We obtain information from you when you commence employment with our company by completing a Personal Details form, when you make enquiries regarding employment via our website or by telephone.
What type of information is collected from you?
The Personal Information we collect from employees will include your name, address, telephone number, date of birth, national insurance details, emergency contact details, previous and/or current employment, bank account details. Some of this information may be obtained by potential employees attending interviews and/or by people enquiring about vacancies.
Who is collecting the information?
All information is collected by management only namely Debbie Grindley – Director and Tim Brough – Director.
Where is the information stored and how is it protected?
All information is collected by the completion of a personal details form. This information is then transerred onto the computerised payroll system. Our computer is protected by ******* antivirus software and it is also password protected. The personal details from is kept in your own individual employee file and stored in a locked filing cabinet. The only people who have access to the computer password and the filing cabinets are Debbie Grindley – Director and Tim Brough – Director.
Why is it being collected and how is your information used?
Your personal information is collected soley for the use in our Payroll system. The use of such personal information is required in order for FCC to pay individuals for their work and also to comply with HMRC and the Inland Revenue for the deductions of NI and Income Tax (if applicable).
Who will your information be shared with?
FCC will not trade, sell or otherwise transfer your personal information with any third party unless we believe that disclosure of the information is necessary for legal reasons only such as the HMRC or Inland Revenue, DWP, HM Court Services etc. FCC will will only release this information when we believe the releqase is appropriate to comply with the law, enforce our site/company policies or portect our or others rights, property or safety.
How long will you information be stored?
Your personal information is kept on our payrol records and your employee file for the duration of your employment with FCC. We are legally obliged to keep your personal details and payroll data for a retention period after you have left the company as the HMRC/Inland Revenue can still request information from us regarding you and your employment which we legally have to disclose. We have a system of retention periods in place to ensure that your information is only stored whilst it is required for the relevant purposes or to meet legal requirements. Where your information is no longer required, we will ensure it is disposed of in a secure manner.
FCC will only collect, use or disclose your personal information where it is fair and lawful to do so. In most cases, we will ask for your consent explicitly but, in some cases, we may infer consent from your actions and behaviour. We may ask you to provide additional consent if we need to use your personal information for purposes not covered by this Privacy Notice. You are not obliged to provide such consent but if you decide not to then your participation in certain activities may be restricted. If you provide additional consent, the terms of that consent shall prevail in the event of any conflict with the terms of this Privacy Notice.
Please note, however, that we may process your personal information without consent if we have a legitimate reason to do so, provided that such use will not have a prejudicial effect on your own rights, freedoms and interests. Any such use shall be in accordance with the FCC Privacy Principles set out above.
Safeguarding your personal information
We take all reasonable precautions to keep your personal information secure and require any third parties that handle or process your personal information for us to do the same. Access to your personal information is restricted to prevent unauthorised access, modification or misuse and is only permitted among our employees and agents on a need-to-know basis.
Your privacy rights and who to contact
If you have any questions, comments or concerns about how we handle your personal information, then you may contact us by emailing email@example.com or in writing to First Class Cleaning (UK) Ltd, Unit 22, Unit Factory Estate, Hull, HU3 5JB. Alternatively you can telephone 01482 426436. Your request will be directed to the appropriate member of management. Alternatively,
You have the right to tell us if you
- don’t want to be contacted in the future by us
- you wish to restrict the processing of your data
- would like a copy of the personal information which we hold about you
- would like us to correct, update, or delete your personal information in our records
- wish to report any misuse of your personal information
To assist us in dealing with your request, you will be asked to provide your full name and details.